COVID-19 - Adaptations to your qualifications: December 2020 - August 2021

We understand and appreciate that this is a particularly difficult time. We want to reassure you that we continue to work closely with Qualifications Wales, Social Care Wales, Health Education Improvement Wales and other sector stakeholders to ensure that learners, who have worked hard in preparing for their qualifications are treated fairly.

As a result of discussions between Qualifications Wales, Social Care Wales, Health Education Improvement Wales, City & Guilds and WJEC, the adaptations for the Level 2 Core qualifications in Health and Social Care and Children's Care, Play, Learning and Development are being extended until 31 August 2021.

During this period, learners will only be required to complete a reduced number of assessments to achieve their Core qualification. Centres may also continue to offer assessment of the case study questions through verbal question and answer sessions with the learner.

These adaptations are now available to all learners who are expecting to complete their learning and achieve their Core qualification by 31 August 2021, including those who have registered after 1 September 2020.

Centres must continue to deliver all of the content for these qualifications and ensure that learners are fully prepared before attempting each assessment. We have worked collectively with all stakeholders to put these arrangements in place to respond to the continued impact of the pandemic on learners in Wales.

We hope that this extension will enable as many learners as possible to progress to the next stage of their learning or into employment.

Please see the link below to the Qualifications Wales Announcement

Qualifications Wales: Health and Social Care, and Childcare update

Further information on individual qualifications is available in the tabs below.

WJEC Level 2 Children’s Care, Play, Learning and Development: Core

The adaptations for the Level 2 Core qualification in Children's Care, Play, Learning and Development have been extended until 31 August 2021. During this period, learners will only be required to complete a reduced number of assessments to achieve their Core qualification. Centres may also continue to offer assessment of the case study questions through verbal question and answer sessions with the learner.  These adaptations are applicable to all learners who are expecting to complete their learning and achieve their Core qualification by 31 August 2021, including those who have registered after 1 September 2020.  

Centres must continue to deliver all of the content for these qualifications and ensure that learners are fully prepared before attempting each assessment. We have worked with the awarding bodies, Social Care Wales and Health Education and Improvement Wales to put these arrangements in place to respond to the continued impact of the pandemic on learners in Wales. We hope that this extension will enable as many learners as possible to progress to the next stage of their learning or into employment.

Please see the link below to the Qualifications Wales Announcement

Qualifications Wales: Health and Social Care, and Childcare update

Candidates completing the Children’s Care, Play, Learning and Development Core must successfully complete one internal assessment and the MCQ test or in exception circumstances only, successfully complete two internal assessments

The two-week revision period has been relaxed for the remainder of 2020/21. More information can be found in our Core Guidance document.

Centres must apply directly to the WJEC to conduct remote verbal question and answer for internal case study assessments. To apply, please complete the application form and return to relevant awarding body.

Application form for verbal question and answer - Core qualifications only

Centres should plan their assessments to ensure that there is sufficient time for learners to resit the assessment (if required) prior to 31 August 2021.

Entry windows:
Window Entry window open Entry window closes IAMIS upload deadline EQA visits
1 10/09/2020 16/11/2020 18/12/2020 January 2021
2 08/02/2021 31/03/2021 31/03/2021 April 2021
3 08/05/2021 14/06/2021 14/06/2021 June/July 2021
4 08/07/2021 31/08/2021 31/08/2021

July/August 2021

 

WJEC Level 2 Children’s Care, Play Leaning and Development: Practice and Theory

January 2021: Important update regarding the assessment arrangements for Health and Social Care and Children’s Care, Play, Learning and Development qualifications

The timetabled examination for Unit 216 is available in January and June 2021 and competence assessments for the practice units can take place when learners are able to access work placement opportunities. 

Due to the nature of these qualifications, it is vital that learners are assessed in practice to confirm competence.

The assessment methods below are available to all learners to support the practice units within Level 2 CCPLD: Practice and theory qualifications.

Use of Expert Witness Testimony within the Level 2 and Level 3 Practice qualifications

In situations where a competent and qualified assessor is unable to again access to the learner’s work place, the centre can secure the support of a suitably experienced employer/manager/leader who works directly with the learner on a day–to-day capacity and who can therefore undertake the role of an Expert Witness (EW).

The EW will observe the learner in practice, and this must be followed by a remote professional discussion between the assessor, learner and EW. The assessor will be able to ask questions of both learner and EWT in order to make decisions of competency.  The assessor will be responsible for making the final judgement and would triangulate evidence.

The use of EW and EWT as an ‘in extremis’ alternative to assessor observation and must only be used wherein Covid-19 restrictions prevent assessor access for the purposes of assessment.  This is in compliance with the recommendations detailed in the recently published Skills for Care and Development ‘flexible arrangements’. 

Alternative exit points for Level 2 Children’s Care, Play, Learning and Development: Practice and Theory 2019/20 and 2020/21 cohort

We recognise that the 2020/21 cohort of learners are at different stages within their learning and assessment. Some may be continuing their learning whereas others may have progressed to employment or chosen to pursue an alternative career paths.

We have worked with Qualifications Wales, sector stakeholders and centres to identify exit routes that are available to support these candidates to complete their learning programme in a reasonable time and progress to their next stage of learning and training or to employment.

For learners who have not progressed to further learning and currently waiting to complete the qualification:
  • The work placement hours has been reduced to 196 hours (70% of the mandatory hours specified in the qualification specification)
  • Assessors are able to complete a retrospective discussion with the employer around readiness for assessment and confirmation of competence of unit 200. This will count towards formative assessment observations.

Centres are advised to:

  • prioritise placing learners in work placement to complete remaining hours and/or outstanding assessments
  • prioritise Task A-E assessment pack on placement days, planning a further four opportunities for direct observation or EWT for each learner
  • enter learners for the Unit 216 exam in January (If applicable)
  • Reduce number of age specific units to:
    • Reduce the need for multiple placements
    • Simplify the assessment journey
    • Streamline the development of confidence and competence
    • Free up placement opportunities for more learners
For learners that have progressed to the Level 3 CCPLD: Practice and Theory qualification but still want to complete the Level 2 qualification:
  • The work placement hours have been reduced to 196 hours (70% of the mandatory hours specified in the qualification specification)
  • Assessors are able to complete a retrospective discussion with the employer around readiness for assessment and confirmation of competence of unit 200. This will count towards formative assessment observations.

Centres are advised to:

  • prioritise Task A-E assessment pack planning for a further four opportunities of direct observation or EWT for each learner
  • not commence placements for the Level 3 qualification until after Easter 2021

The Consortium will review the impact the additional time needed to complete the Level 2 work placement hours during the 2020/21 academic year has had on the Level 3 work placement hours at the end of the 2020/21 academic year.

For learners that have progressed to employment:  
  • Learners are able to transfer credit for the practice units to the Level 2 CCPLD Practice qualification awarded by City & Guilds
  • Assessors are able to complete a retrospective discussion with employer around readiness for assessment and confirmation the learner is ready for summative assessment
  • Centres will be advised to prioritise Task A-E assessment pack, planning for four opportunities for direct observation or EWT.
For learners wanting certification for learning completed in 2019/20:
  • All learners who achieved a pass in the Unit 216 examination in January 2020 or who achieve a pass in the examination in January 2021 will receive a unit certificate which provides formal recognition of their achievement.
  • Learners can be entered for the Entry Pathways qualification in Preparing for Work which includes units relating to the care and development of babies and young children.

WJEC Level 3 Children’s Care, Play Leaning and Development: Practice and Theory

January 2021: Important update regarding the assessment arrangements for Health and Social Care and Children’s Care, Play, Learning and Development qualifications

The Unit 330 examination is available in January and June 2021 and Unit 331 in March 2021 however, these assessments are designed around a two-year programme to allow learners to reflect and evaluate work placement experience.

The assessment methods below are available to all learners to support the practice units within Level 2 and 3 CCPLD: Practice and theory qualifications.

Use of Expert Witness Testimony within the Level 2 and Level 3 Practice qualifications:

In situations where a competent and qualified assessor is unable to again access to the learner’s work place, the centre can secure the support of a suitably experienced employer/manager/leader who works directly with the learner on a day–to-day capacity and who can therefore undertake the role of an Expert Witness (EW).

The EW will observe the learner in practice, and this must be followed by a remote professional discussion between the assessor, learner and EW. The assessor will be able to ask questions of both learner and EWT in order to make decisions of competency.  The assessor will be responsible for making the final judgement and would triangulate evidence.

The use of EW and EWT as an ‘in extremis’ alternative to assessor observation and must only be used wherein Covid-19 restrictions prevent assessor access for the purposes of assessment.  This is in compliance with the recommendations detailed in the recently published Skills for Care and Development ‘flexible arrangements’.

The Consortium will review the impact of the Covid-19 pandemic on the work placement hours for Level 3 CCPLD: Practice and Theory learners at the end of the 2020/21 academic year.

City & Guilds Level 2 Health and Social Care: Core

H&SC Core Qualifications Adaptations Update

As a result of discussions with Qualifications Wales, Social Care Wales, Health Education Improvement Wales, City & Guilds and WJEC, the adaptations for the Level 2 Core qualifications in Health and Social Care are being extended until 31 August 2021. During this period, learners will only be required to complete a reduced number of assessments to achieve their Core qualification. Centres may also continue to offer assessment of the case study questions through verbal question and answer sessions with the learner.  These adaptations are now available to all learners who are expecting to complete their learning and achieve their Core qualification by 31 August 2021, including those who have registered after 1 September 2020.  

Centres must continue to deliver all of the content for these qualifications and ensure that learners are fully prepared before attempting each assessment. We have worked with the awarding bodies, Social Care Wales and Health Education and Improvement Wales to put these arrangements in place to respond to the continued impact of the pandemic on learners in Wales. We hope that this extension will enable as many learners as possible to progress to the next stage of their learning or into employment.

Please see the link below to the Qualifications Wales Announcement

City & Guilds qualifications:

  • Candidates completing the Health and Social Care Core (Single Pathway) must successfully complete one internal assessment and the MCQ test or in exception circumstances only, successfully complete two internal assessments

  • Candidates completing the Health and Social Care Core (Combined Pathway) must successfully complete two internal assessments (190 and 193) and the MCQ test or in exceptional circumstances only, successfully complete three internal assessments including 190 and 193.

The two-week revision period has been relaxed for the remainder of 2020/21.

More information can be found in our Core Guidance document.

Centres must apply directly to the City and Guilds to conduct remote verbal question and answer for internal case study assessments. To apply, please complete application form and return to relevant awarding body.

Application form for verbal question and answer - Core qualifications only

Centres should plan their assessments to ensure that there is sufficient time for learners to resit the assessment (if required) prior to 31 August 2021.

Centres should contact hclw.quality@cityandguilds.com to schedule their EQA activity.

WJEC Level 2 Health and Social Care: Principles and Contexts

January 2021: Important update regarding the assessment arrangements for Health and Social Care and Children’s Care, Play, Learning and Development qualifications

Adaptations for summer 2021

Work placement

This qualification includes 10 days of sector engagement which includes 5 days of mandatory work placement.

  • The mandatory requirement for learners to experiences a 5 day work placement has been removed for assessment in 2021.
  • Centres must ensure that the sector engagement requirement remains. This could include professionals giving lectures/talks in person or remotely or use of pre-recorded interviews.
  • Centres are asked to consider providing block work placements later in the academic year if social distancing requirements are relaxed.
Unit 1: Promoting health and well-being throughout the life stages

External Examination = 40%

There are no changes to this assessment as all content may be delivered via face to face or remote teaching.

Timetabled exams will be scheduled as normal (Jan/June). If there is a local/national lockdown and exams cannot go ahead, this qualification will be subject to the same arrangements put in place for other qualifications with examined units.

Unit 2: Health and social care to support outcome-focused provision for person-centred care

Internal non-examination assessment = 60%

Assignment 1: There is no change to this assignment.

A choice of two case studies will be available to centres on the first Monday in March 2021

Assignment 2:

Adaptation: Candidates will not be required to complete Assignment 2: Work placement and sector engagement.

Rationale

The removal of the requirement for learners to experiences a 5-day work placement will allow for additional teaching and learning time to be focused on the other parts of the qualification, mitigate against lost teaching time and lack of access to suitable placements.

Producing a resource pack to support learners for Assignment 2 that could combine a video resource (if one can be sourced as it will not be possible to create a bespoke resource within current restrictions) and mock reflection log, will allow learners to fully access the assessment.

WJEC Level 3 Health and Social Care: Principles and Contexts

January 2021: Important update regarding the assessment arrangements for Health and Social Care and Children’s Care, Play, Learning and Development qualifications

Adaptations for summer 2021

As this qualification has only been available since September 2020 No adaptations have been agreed with the regulators.

Work placement

There is no work-placement requirement in the Certificate units however

Centres must still encourage sector engagement, which could include professionals giving lectures/talks in person or remotely or the use of pre-recorded interviews.

Unit 1

Subject content can be taught in the classroom or remotely.

Adaptation: Candidates will not be required to complete Task 2: Information Pack

Unit 2

There will be no change to subject content.

Timetabled examinations to assess the full range of content will be scheduled as normal (Jan/June).

If there is a local/national lockdown and exams cannot go ahead, this qualification will be subject to the same arrangements put in place for other qualifications with examined units.

Unit 3

Subject content can be taught in the classroom or remotely. No adaptations are required.

City & Guilds Level 2 and Level 3 Practice qualifications

  • City & Guilds Level 2 Health and Social Care: Practice (Adults)
  • City & Guilds Level 3 Health and Social Care: Practice (Adults) 
  • City & Guilds Level 3 Health and Social Care: Practice (Children & Young People) 
  • City & Guilds Level 2 Children's Care, Play, Learning and Development: Practice 
  • City & Guilds Level 3 Children's Care, Play, Learning and Development: Practice

Use of Expert Witness Testimony within the Level 2 and Level 3 Practice qualifications:

In situations where a competent and qualified assessor is unable to again access to the learner’s work place, the centre can secure the support of a suitably experienced employer/manager/leader who works directly with the learner on a day–to-day capacity and who can therefore undertake the role of an Expert Witness (EW).

The EW will observe the learner in practice, and this must be followed by a remote professional discussion between the assessor, learner and EW. The assessor will be able to ask questions of both learner and EWT in order to make decisions of competency.  The assessor will be responsible for making the final judgement and would triangulate evidence.

The use of EW and EWT as an ‘in extremis’ alternative to assessor observation and must only be used wherein Covid-19 restrictions prevent assessor access for the purposes of assessment.  This is in compliance with the recommendations detailed in the recently published Skills for Care and Development ‘flexible arrangements’. 

For further information please refer to the September 2020 live event PowerPoint (slides 14-17) currently available on the qualification pages for both the Core and the Practice qualification under the CPD menu.  

Adaptation Submission form for City & Guilds HSC Core and Level 2, Level 3 Practice qualifications:

Find the Adaptation Submission form here – this document replaces the learner declaration form.

Please follow the following steps to access the process of submission:

  1. Contact our HCLW Quality Team to advise them of your intention to progress your learners for certification.  Please use our dedicated email address hclw.quality@cityandguilds.com and ensure that you include your centre name and number in the subject box of your email.
  2. Download and complete the “Adaptation Submission’ form ensuring that all requirements for the chosen adaptations have been met, per qualification type. 
  3. You can choose to use a different information system to share this data with us as long as all the fields indicated are included and the information has been validated by the Head of Centre.
  4. Once completed please submit the information to your EQA
  5. Please note that failure to meet any of the conditions and statements required by each mitigation could affect City & Guilds’ ability to issue certificates and may constitute malpractice.
You can also find the latest information about COVID-19 from the following websites:

City & Guilds COVID-19 Website Page

WJEC Website

Welsh Government 

Qualifications Wales

Social Care Wales

Health Education Improvement Wales

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